NEWS : MON, JAN 31, 2022 at 12:00 AM

Sub Pop Is Hiring an Accounting / Payroll Coordinator

Based in Seattle, WA

Sub Pop Records is seeking a full-time Accounting / Payroll Coordinator to join our Accounting Dept. in Seattle.

We are accepting resumes through the position closing date of Feb 7, 2022.

To apply, please send a cover letter and resume to Kara Mattaini at

Accounting / Payroll Coordinator

  • Enter and process bi-weekly payroll (track hourly pay, paid time off, paid leave, employee purchases / chargebacks, postage).
  • Track and process new employee paperwork (W-4, I-9, employee manual acknowledgement forms). Organize and maintain required documentation.
  • Update employee address changes, dependent adds/changes in various benefit administrator websites.
  • Prepare bi-weekly csv file to tie employee 401K contributions to payroll reports – to be uploaded to our 401k administrative site.
  • Accounts payable: enter emailed/paper bills into QuickBooks accounting system weekly or as needed. Print necessary documents for payable audit trail.
  • Pay and record monthly recurring invoices that require login.
  • Monitor and enter FedEx freight bills.
  • Track and update current foreign exchange rates each month from online published rates to the QuickBooks accounting system.
  • Enter details of previously paid international wire transfers into QuickBooks accounting system.
  • Ensure appropriate W-9 tax information is complete and maintained for vendor record compliance and annual 1099 tax reporting.
  • Update project code information in the QuickBooks Customer Job record based on the published Sub Pop release schedule.
  • Download and summarize monthly Bandcamp Net Revenue reports.
  • Download and summarize monthly Shopify retail and B2B sales reports.
  • Prepare monthly retail sales reports for property managers.
  • Assist with Excel to inventory system upload for international distributors monthly sales information.
  • Prepare Accounts Receivable invoices upon request (licensing / publishing / master use / miscellaneous).


  • This position may be primarily WFH, hybrid, or in-office, but if the applicant chooses to be WFH/hybrid they must be able to meet in person at downtown Seattle HQ two days per week at minimum. In-office work requires proof of CDC recommended COVID vaccination series.
  • Strong understanding of general accounting principles, particularly related to accounts payable and payroll.
  • Must have a professional and approachable demeanor, and a positive attitude. Must have the abilities to effectively communicate, organize, accurately multitask, and pay attention to detail.
  • Proficient in Microsoft Office Suite.
  • Project costing, QuickBooks, and Fishbowl experience is preferred.
  • Some knowledge of the Sub Pop catalog is preferred.

Sub Pop Records is an equal opportunity employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, sexual orientation, gender identity, family or parental status, national origin, veteran or disability status. Sub Pop Records will not tolerate discrimination or harassment based on any of these characteristics.

To apply, please send a cover letter and resume to Kara Mattaini at no later than February 7, 2022.

Posted by Chris Jacobs